Program
Self-Evaluation

Compliance Indicator

The program has developed & implemented an annual evaluation plan that addresses any areas identified during the self-evaluation as needing improvement along with the completion of applicable parent survey.

Regulations/Reference

CCD Program Instrument: IV. Administrative CCD 18
Welfare & Institutions Code: 10208, 10209 & 10267.5
Title 5: 18279

Monitoring Review Evidence

• Annual Program Self-Evaluation Survey

• Program Action Plan

• Parent Survey Forms & Summary of Findings

• Procedures for ongoing monitoring

Program Self-Evaluation Notification

Around March every program year, a Child Care Bulletin is released with instructions & timelines for the program self evaluation report submittal.

Annual Plan

The regulations require that contractors develop an annual self-evaluation plan that includes specific elements including the use of the Program Instrument used to complete an assessment of the program by staff & board members.

NOTE: The Program Instrument is the same tool used for both the annual self-evaluation & by CDSS when it’s time to conduct your state program monitoring review.

The Program Instrument includes 5 key dimensions:

• Family Files

• Family Engagement & Support

• Program Quality

• Administrative

• Fiscal/Audit

The regulations state that the contractor shall modify its program to address any areas identified during the self-evaluation as needing improvement.

What this might look like in a program:

• Contractors build a schedule into their Annual Plan to analyze & follow-up the agency goal progress.

Program Self-Evaluation

As part of the Program Self-Evaluation process, each item that applies to each contract type is to be reviewed to ensure compliance & identify any gaps.

Based on the findings, a corrective action plan or written list of tasks needed to modify the program in order to address all areas that need improvement is documented on the Program Review Instrument Summary of Findings & Action Plans form.

An ongoing monitoring plan must be in place to assure contractors continue to meet program standards, & areas requiring modification are addressed in a timely & effective manner.

By June 1st, contractors must complete the Program Review Instrument Survey to satisfy the submission requirements for its Child Care & Development Programs.

NOTE: Supporting documents are maintained at the agency and reviewed during a review.

Snapshot of Program Self-Evaluation:

1. Program Monitoring Instrument used to complete assessment of program by staff & board members

2. Assessment of the program by parents using the Desired Results Parent Survey

3. Corrective Action Plan: Written list of tasks needed to modify the program in order to address areas that need improvement

4. Procedures for ongoing monitoring

5. Program Review Instrument Survey completed & submitted June 1st

6. Take Action: Address areas that need improvement

What this might look like in a program:

• Contractors develop a Monthly Planner to ensure follow-up is not forgotten & intentionally include action plan follow-up into an agency plan.

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